Digital Signature Changing the Business World Forever

You have an important, time sensitive document that you need a client to sign. You fax it to them, and then drop them an email letting them know that the document is on the way. Then you wait, somewhat impatiently, for the client to fax you back the signed document. And you wait. And you wait some more. Your deadline is fast approaching but you still don’t have the signed document that you need. You email the client and inquire about the document. They swear that they’ve faxed it already, but will send it again. Meanwhile, someone in a different department grabbed some documents from the fax machine earlier, your important document included. You’ve wasted time and energy waiting for your document and miss your deadline.

Sound familiar? If your business requires a lot of signatures on a lot of different documents then the above scenario is most likely one that you are familiar with. It used to be that the fax machine ruled long distance business deals, but not anymore. With companies now offering digital signatures, the fax machine, and all the headaches that can come with it, no longer has to be an issue.

What is a Digital Signature?

A digital signature is just what it sounds like: a signature that is obtained and transmitted digitally. Digital signature is fast becoming the most popular way to get business documents signed. Instead of faxing documents to be signed, or requiring your clients and business partners to print off the contract, sign it, scan it and then email it back to you, digital signature allows everything to be done through email. You can email documents and contracts and your clients and business associates can sign them directly on line and then email them back to you. It literally takes seconds verses the time consuming method of faxing or scanning signed documents.

How it Works

It’s so easy to set your company up to use digital signatures. There’s no software, signature pads, digital certificates or intensive training required. Everything is done through email. Basically you email your client or business partner the document and they open it up, sign it using their mouse and email it back to you. It’s that easy! And since it’s all done through email, you can send out a document to multiple people at the same time. You can also email the signed document to other members of your team or other people in your company.

The Benefits

Just think of all the time you’ll save by emailing documents instead of needing to fax them. You’ll also save your clients valuable time since they won’t need to check their faxes and fax the documents back or, even more time consuming, print, sign and scan the documents. It’s also easier to send out a document to multiple recipients. Digital signature companies also offer a document management system that can save you time and make keeping track of documents much easier. Digital signature systems are also easy to use and don’t require purchasing new software or hardware.

The way things are done in the business world is always changing, sometimes for good, sometimes for bad. But with digital signatures, the change is definitely a good one. This new way of getting important business documents signed is easier, more efficient and a better option that the traditional fax or scanned documents. The more time you save on getting documents signed, the more time you have to spend on other aspects of your job. And while some changes turn out to simply be fads, it’s clear to see that the use of digital signatures will be around for a long, long time.

About the Author: Joshua Bitton represents EchoSign, the leader of the 2nd generation of electronic signature solutions – 100% web-based, fully digital signature solutions that do not require digital signature pads, digital certificates or scanning software.

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